The Streamlined Business Blog

Tip – Keep Sentences Short

In an earlier post, we recommended that you keep this mantra in mind when writing policies and procedures for your organization: Time is money and people are busy! Your colleagues don’t get paid for plowing through long-winded prose in your company procedures manual. Cut to the chase and keep sentences short.

When possible, limit the average number of words per sentence to 15 to 20. This does not imply that all sentences must adhere to 15 to 20 words. Of course, you may vary your sentence length for emphasis but use short sentences for instructions or information that you want your reader to remember.

Tips for writing shorter sentences:

  • Read the sentence aloud. If you have to take a breath, you need to shorten or break up the sentence.
  • Avoid wordiness by cutting useless modifiers and breaking up long thoughts into several sentences.
  • If the topic is complicated, balance it by using short sentences to explain things. Even if the sentence sounds choppy, readers will remember a short sentence better than a long explanation.
  • Avoid clutter. If your sentence contains several points, consider breaking them into a list.

Watch our upcoming posts for more tips and techniques that you can use for writing policies and procedures that deliver more value.

You might also want to check out our webinar series, particularly our How to Create User-friendly Procedures webinar.

Comments are closed.

Privacy Policy

COMPROSE is aware of the need to address Internet privacy issues and we believe you should be aware of how we intend to treat any information about you that we might receive on the Internet as a result of your visit to the Site.

Information About COMPROSE’s On-Line Visitors

You can visit COMPROSE on the Site without telling us who you are or revealing any information about yourself. Our web servers collect the domain names, not the e-mail addresses, of visitors.

In general, we gather information about users of the Site collectively in order to determine, for example, which areas users access more frequently and which materials users access the most.

This information helps us to determine what is most beneficial for our users, and how we can continually create a better overall experience for our users by improving the content of the Site.

There are times however, when we may need information from you, such as your name and address. Customarily, the personal information COMPROSE obtains is used only to respond to inquiries, to process orders, for product registration, or to allow the user to access specific account information.

We may also ask you to voluntarily provide us with information for market research such as, your interests, demographics, and experience with our products.

Cookies

There is a technology called “cookies” which is an element of data that a web site can send to your browser which may then be stored on your system.

Some Site pages use cookies so that we can better serve you when you return to our Site. You can set your browser to notify you when you receive a cookie, giving the chance to decide whether to accept it.

Website Links

COMPROSE’s Site may contain links to other websites. While COMPROSE tries to link only to sites that share its high standards and respect for privacy, COMPROSE cannot take responsibility for the content or the privacy practices employed by other sites.

Data Security

All of the information you submit at our site is encrypted and stored safely in a database that is backed up nightly.

Changes

If at anytime COMPROSE changes its privacy commitment, COMPROSE will post those changes here so that you will know what information COMPROSE gathers and how COMPROSE might use that information.