Zavanta Policy and Procedure Software

Proven System to Create, Maintain, and Track Policies and Procedures

Keeping employees trained, compliant, and operating consistently just got easier.

Zavanta Online Overview for Landing Pages from COMPROSE on Vimeo.

Proven System to Create, Maintain, and Track Policies and Procedures

Keeping employees trained, compliant, and operating consistently just got easier.

Zavanta Online Overview for Landing Pages from COMPROSE on Vimeo.

Still struggling to write and maintain your organization's policies and procedures? Are you wasting time on hard-to-update manuals and documents no one uses? It's time to leave the old methods behind. Give your employees standardized Policy and Procedure content that they will understand and WANT to use.  

Zavanta is a cloud-based software application for building good policy and procedure systems. With Zavanta, high-level processes, standard operating procedures, and policies are LINKED together into a system that is purposely designed to improve operations.  

Results like 75% error reduction, 50% decrease in on-boarding time are not uncommon.

What Zavanta Users Are Saying

Our users include some of the best-run organizations on the planet and span all industries and sizes: Toyota of North America, McKesson, FDIC, The Ohio State University, First Bank, Stein Mart, VCU Health Systems, Flowers Foods, and Spirit Aerospace, just to name a few.  

“We tried word processing-based solutions, but they were far too work intensive and time consuming. Zavanta standardized how we develop procedures.”

Project Leader and Training Manager, Anthem BCBS

“We think Zavanta is great because it lets us focus on what we should be DOING in our SOPs and not worrying about all the word processing stuff.”

Maricela Volpe, Practice Administrator at Sudarsshan Eye Experts

“I swear I love this software! I could do this literally all day.”

Eric Piekarz, Director of Operations, The Community Foundation for Greater New Haven

This is not your old-style MS Word, or another Document Management System

Before using Zavanta: “Our Policies and Procedures are a scattered mess of Word documents, PDFs, Excel and Visio files.”

General-purpose tools have serious limitations for policy and procedure development and ongoing maintenance. Because they lack structure, authors make mistakes that impact performance and waste time. 

No standardization, every document “is a new experience.”  

Duplication & redundancies. Critical details are often left out.  

Formatting and clerical tasks waste time.  

Static documents don’t work well on mobile devices.

Even novices can create standardized, high-quality content in less time.

Zavanta’s unique Authoring Wizard takes the pain out of writing by PROMPTING subject experts and automatically formatting everything.  

Built-in structure helps authors “think through” what their SOPs, policies, and best practices actually are. All content is standardized, complete, and easy to understand — no matter who creates it. Development and updating is HALF the time of Word-based tools.

Employees have 24/7 access to standardized content -- from any device. Turnkey. No developers or IT needed.  

Employees have questions, your online knowledge base gives the answers. Instead of always having to ask resident experts, employees can do a quick search and look it up! Zavanta generates an Employee Portal complete with a Home Page, Index Pages, search engine, and roles-based access permissions. 

Eases maintenance. Just press a button and everyone is INSTANTLY updated with the latest and greatest version. 

Track acknowledgement that employees have read key policies and procedures. 

With Zavanta you can also publish printed documents, manuals as well as PDFs, MS Word documents, and reports such as Position listings. With Zavanta's single source publishing model, you can give employees information just they way they need it. No reformatting needed!

Take the headache out of your review and approval process

The time spent on getting policies and procedures reviewed, updated, approved and keeping track of it all, can be a big resource drain. Zavanta’s Review Approval automation and workflow automates all tasks and integrates seamlessly to structured authoring and publishing.  

Reviewers can collaborate in real time. They view others' comments and markup and add their own in one simple preview. 

Control Central gives managers a central dashboard to see all review activity — including where the bottlenecks are! 

Zavanta delivers operational information at ALL levels  


Zavanta links PROCESS – POLICY – PROCEDURE – TASK to Job Descriptions. People can get the “big picture” and drill down to the details. 

You also get free access to our highly-acclaimed Operations Mapping method. This method, applied with the Zavanta tool, let’s you create an operational framework in minutes for any process or area of your organization. 

Software + Proven Method + Coaching 

Whether you simply need help getting started or need us to customize the system setup for you, you get the benefit of 25+ years of experience working with thousands of users across all industries.  

All Coaches and Consultants have deep product knowledge as well as an operations background.

Zavanta automates the complete process  

Authoring 

Drag and drop step engine Standardized Pick Lists Customization utilities Selectable report sections Built-in writing advice Required fields Pictures, videos, links to forms and other applications

Content Management 

Employee Read Acknowledgement  

Cross-document reports for any filter condition  

Versioning, Archival  

Search engine  

Email notifications  

Review / Approval workflow with markup and commenting

Security, User Permissions 

Edit permissions to specific documents  

Security permissions to certain content in the Employee Portal

Hide entry screens and fields for specific authors and user types  

Control permissions to specific functions in the application

Single Sign On

Take a second to Register to watch the Tour. 

Register once and you can watch as many videos as you want. Access examples, download a Zavanta Product Guide.