| Prevent | Prove | Respond | Productivity | |
|---|---|---|---|---|
| Governed authoring & use | ||||
| Structured content & guides templates Guide writers with consistent prompts and reusable structures so critical information is less likely to be missed, and content is easier to maintain over time. |
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| AI Writing Assistant Give writers a starting point for custom documents. Reduce confusion and writer’s block while keeping teams inside the governed authoring process. |
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| Capture & multimedia content Add screenshots, visuals, and step-by-step media to clarify instructions and support different learning styles, especially for procedures that are easier to understand when people can see the work being done. |
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| Document preview Review content in different formats before publishing, so teams can see how guidance will appear for different audiences, portals, or output needs. |
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| Global Translation Support diverse workforces with content started in and translated to 140+ languages. Reduce translation turnaround and keep the entire process inside the audit history. |
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| Connected guidance & content | ||||
| Document cross-linking Connect related policies, procedures, standards, work instructions, checklists, and supporting content so teams can navigate the relationships between content. |
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| One source / multiple outputs Publish controlled content to multiple places from one governed entry, reducing the risk of conflicting versions across portals, files, or local copies. |
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| Required fields Use required metadata to make content easier to organize, filter, report on, and update as teams, roles, regulations, or organizational structures change. |
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| Picklists Standardize data, improve filtering, reduce inconsistent tagging, and make it easier to find, organize, and report on content. |
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| Mass updates Update metadata at scale when organizational structures, regulations, locations, or portals change, reducing manual maintenance and helping teams respond faster. |
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| Preflight Bring existing documents into Zavanta from external sources so teams can move scattered content into a governed structure without starting from scratch. |
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| Customized portal Create user experiences that fit different audiences, teams, or content needs without relying on technical teams for every update. |
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| Favorites Help users and contributors quickly return to the documents, tools, and features they rely on most often. |
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| Approvals & change control | ||||
| Automated review & approval Start review and approval processes when content is due, route work to the right people, and maintain records of who reviewed and approved changes. |
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| Workflow dashboards See the status of controlled content at a glance, identify bottlenecks, and take action before reviews or approvals fall behind. |
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| Notifications Center & multi-channel alerts Help contributors and users see action items, updates, and system messages, including users who may not rely on email. |
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| Version control Manage deliberate version changes and preserve the history needed to show what was current at a given time. |
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| Audit trails & activity history Track who changed what, when changes happened, and when content was available. This helps teams move from “we think” to “we can show.” |
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| Document change comparison Compare versions and see what changed across time, supporting review, approval, audit preparation, and response. |
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| Access & role-relevant guidance | ||||
| Role-based access & user management Assign users to roles that control what they can see and do, which helps them find only job-relevant guidance. |
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| Mobile app Give users access to current guidance from mobile devices, reducing reliance on printed copies, local files, or outdated instructions. |
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| QR codes Connect people from a machine, location, or process point directly to current documentation, especially in operational environments where guidance needs to be available at the moment of work. |
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| AI for Answers Help users find relevant source content faster so they can access current, role-aware guidance without searching through folders, files, or old PDFs. |
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| AI help In-product help supports adoption and reduces friction for contributors and administrators. |
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| Support desk Product assistance supports adoption, implementation, and long-term use. |
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| Scalable configuration Mass updates, picklists, roles, and metadata help teams start small and scale to larger, governed portals without having to recreate the structure each time. |
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| Verification & knowledge records | ||||
| Attestation Track acknowledgment and responsibility records so teams can show who was asked to acknowledge controlled guidance. |
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| Read/Verify Help teams confirm that users were asked to read or verify important content, supporting policy communication and accountability. |
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| eSignature Capture signature-based verification for policies, procedures, or content that require stronger acknowledgment. |
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| Tests & quizzes Check understanding of controlled content and identify where documentation may need improvement. |
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| AI test generation Create knowledge checks faster, helping teams test comprehension without adding unnecessary authoring burden. |
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| Checklists Mark procedure steps as they are performed to reduce skipped steps, record completion, and support responses when questions arise. |
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| Security, accessibility & trust | ||||
| ADA & 508 compliant Supports usability and accessibility, especially in organizations that need content available to diverse workforces. |
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| 99.5% uptime Supports reliability and continuity. This is possibly required data during response/defense situations. |
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| SOC2 & ISO 27001 certifications + IT Security Center Support IT and security evaluation with resources such as the IT Security Center, SOC 2-related information, ISO-related information, and security documentation where applicable. |
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POLICY & PROCEDURE MANAGEMENT software
More than features
A governed system of proof
Built for the moment your process is questioned
When scrutiny arrives, a document library is not enough.
Zavanta connects policies, procedures, work instructions, approvals, attestations, access, versions, and records into a governed lifecycle, so teams can manage change before risk spreads, prove control during normal operations, and respond with evidence when questions arise.
ZAVANTA CAPABILITY MAP
Capabilities that turn policy work into operational control
RESPOND WITH EVIDENCE
Evidence should not be hard to find.
Audits, inspections, complaints, incidents, investigations, and executive questions often come down to specific facts.
Zavanta helps teams trace back through controlled guidance, history, approvals, attestations, checklists, and activity records so they can respond based on evidence rather than reconstructing the story from folders, inboxes, spreadsheets, and old PDFs.
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What was in effect?
Version control, audit trails, and document comparison help teams show which policy, procedure, or work instruction was current at a specific point in time, how it was controlled, and what record supports that answer.
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Who approved it?
Automated review and approval records help teams demonstrate who reviewed and approved controlled content, when approval occurred, and whether the appropriate governance steps were followed before publication.
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Who acknowledged it?
Attestation, Read/Verify, and eSignature help teams show who was asked to read, verify, acknowledge, or sign controlled guidance, creating a record that supports accountability.
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What changed?
Document comparison and version history help teams show what changed between versions, when changes occurred, and how the guidance evolved over time.
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Who had access?
Role-based access and user management help teams show what guidance is accessible by different users, roles, or groups, reducing uncertainty about whether people have visibility into the content that applies to them.
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Was it understood?
Tests, quizzes, and AI-generated test questions help teams assess understanding of controlled guidance and identify whether employees may need clearer instructions, additional training, or improved documentation.
WHY ZAVANTA IS DIFFERENT
Storage is not governance.
Document repositories can store content. SOP tools can document work. GRC suites can track risk. Zavanta governs the operational layer where policy becomes procedure, procedure becomes execution, and execution becomes evidence.
See the trail from creation to evidence.
Zavanta helps teams bring policies, procedures, approvals, attestations, and records under control before gaps lead to an audit scramble, inconsistent execution, or unanswered questions.
If you're ready, schedule a demo with our team from the calendar below.
Need more convincing? Download our Zavanta Explainer Sheet.
Zavanta questions, answered
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What features does Zavanta include?
Zavanta includes features for structured authoring, guided templates, review and approval workflows, version control, audit trails, document comparison, role-based access, attestations, Read/Verify, eSignature, checklists, tests and quizzes, translation, mobile access, QR codes, AI-supported answers, and metadata-driven content management.
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How do Zavanta features support audit readiness?
Zavanta helps teams prepare for audits by maintaining records around controlled policies and procedures, including version history, approval records, audit trails, attestations, acknowledgments, ownership, and activity history. These records make it easier to show what was in effect, who approved it, who acknowledged it, and how guidance changed over time.
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How does Zavanta help prevent policy and procedure drift?
Zavanta helps prevent drift by keeping related policies, procedures, standards, work instructions, checklists, and supporting content connected and governed. Features such as document cross-linking, required metadata, picklists, review workflows, mass updates, role-based access, and controlled publishing help teams see and manage downstream impact when change happens.
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How is Zavanta different from a document repository?
A document repository stores and shares files. Zavanta governs the lifecycle around controlled guidance. It helps teams create structured content, route review and approval, manage versions, track acknowledgments, control access, compare changes, and maintain evidence records that support proof and response.
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How does AI work inside Zavanta?
Zavanta includes AI-supported capabilities that help users work faster inside a governed content environment. AI for Answers helps users find relevant source content more quickly. The AI Writing Assistant helps writers start drafts within structured templates. AI test generation helps teams create knowledge checks. These AI capabilities support governed guidance rather than replacing the governance process.