Zavanta Software

The tools for Processes, SOPs & Policy
Download Zavanta Product Guide

Your complete guide to Zavanta’s basic features and the advanced features in the Gold Edition. Download Now

Zavanta Features

The foundation of Zavanta’s power is its database design. A database ensures that content is well-structured and “chunked” so that it’s easier to understand, search, update, and re-purpose. Everything is organized. Because the format is separate from the content, you can present the same content in a variety of ways for different uses and audiences. All the content is mobile-ready, so there’s no conversion or IT involvement needed. Zavanta helps you stay compliant; every single change is tracked.

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Zavanta’s features address every life cycle phase and are grouped into plans for any type organization. If you’re a small business owner needing a simple solution, you can get started with just the basics.

Advanced features such as workflow automation and user permissions help large organizations manage content. Need to publish your Policies and Procedures to a large public audience?  Public-facing websites are for you. If you’re a consulting firm servicing multiple clients, you’ll find our Multiple Portals feature a must-have.

Below are just a few feature highlights. Download the Zavanta Product Guide for more details and screen shots. Contact us and we can design a plan tailored for your situation and budget.

 

Key Features & Benefits

 

No writing experience required.  

The heart of Zavanta is its “smart” knowledge capture interface, called a Content Overlay. Authors answer the prompts and select items from standardized Pick Lists. A drag and drop step engine, word processor, and expert writing advice are built in. Link in pictures, videos, and podcasts at their point of use.

No more wasted time formatting and reformatting!

Use Zavanta’s drag and drop Designer tool to customize Content Overlays and build new ones such as Job Descriptions, FAQs, tip sheets, bulletins, test plans, and more.

 

 

 

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All operations knowledge in one place.

Imagine the productivity boost your organization would realize if every employee — no matter where they were located — could instantly access all the knowledge they needed to do their jobs?

Zavanta links everything together: High-level Processes and Procedures are LINKED to the Policies they support. People can get the “big picture” and drill down to the details.

Our unique Operations Mapping methodology helps you quickly identify what procedures and policies you need by breaking high-level processes into logical units that link together.

 

Zavanta Single Source Publishing

 

Deliver content any way your audience needs it.

With the press of a button you get well-structured documents for print, MS Word, or PDF in addition to an online portal. With the Manual Maker, you can generate a manual with a table of contents for any job title, regulation, or category you want — in seconds!

Zavanta automatically applies a standardized format so that all procedures look the same, all policies look the same.

 

 

 

Employees have instant online access 24/7 from any device

Any organization can have a professionally-designed, branded Portal — without a high-priced developer! Employees have questions, your online knowledge base (portal) gives the answers. Employees can log in from anywhere and look up how to perform any task or access the latest policy. Press a button, updates go out to your workforce in seconds, not days.

Your Portal can be integrated into an existing intranet, MS SharePoint or web-based LMS applications.

 

 

Zavanta Portal Features

 

Basic Features

  • Home Page, Index Pages
  • Search engine
  • Roles-based security / permissions
  • Employee Read Verify (employee sign off)
  • Change bar next to content that has changed
  • Play videos on page
  • Responsive design out-of-the-box
  • Drag and drop designer
  • Single Sign on / AD API
  • 508 compliance
  • Analytics (most popular pages, searches, and more)

Premium Portal modules

  • Public-facing websites – Give the general public access to your policies and procedures with Zavanta’s public-facing feature.
  • Multiple Portals (websites) – Create multiple portals for different audiences, different clients. Each portal can have its own domain.

Zavanta’s Advanced Features

Is your review and sign-off process out of control? If so, then Zavanta’s Review/Approval automation is for you.

  • Define and schedule multiple workflows.  
  • Designated reviewers and approvers have a simple document preview that lets them markup content and make comments.   
  • Authorized users can manage and monitor review and approval activity for all documents from a central Dashboard.
  • Every change, every comment for any document version is tracked in the system.

Testing / Quizzes lets you verify employees’ understanding of key policies and procedures.  Use Zavanta’s drag and drop test creator. Track testing results with reports and Dashboards.

User Permissions and Security enables larger organizations to implement Zavanta across functional groups or departments. You can control access to specific documents both in the application and on the Portal, control access to functions, hide fields and screens for specific authors.

Single-sign on makes it easy for all Zavanta users — authors, managers, employees — to log in with systems such as Active Directory.

Learn more about all Zavanta features

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Privacy Policy

Updated May 25, 2018

 

When you browse our website or register to access our resources or contact Sales, you’re trusting us with your information. We take our data privacy responsibility seriously and work hard to protect your information.

This Privacy Policy is meant to help you understand what information we collect. We explain how we collect it and how you can update, manage, export, and delete your information.

 

1. Visitors to comprose.com

You can visit our website without telling us who you are or revealing any information about yourself. Our web servers collect the domain names, not the e-mail addresses, of visitors.

In general, we gather information about users of the Site collectively and anonymized in order to determine, for example, which areas users access more frequently and which materials users access the most.

This information helps us to determine what is most beneficial for our users, and how we can continually create a better overall experience for our users by improving the content of the Site.

There are times however, when we may need information from you, such as your name and address. Customarily, the personal information COMPROSE obtains is used only to respond to inquiries, to process orders, for product registration, or to allow us to email you information about our product and services.

We may also ask you to voluntarily provide us with information for market research such as, your interests, demographics, and experience with our products.

 

2. Cookies in use on this site

Cookies and how they Benefit You

Our website uses cookies, as almost all websites do, to help provide you with the best experience we can. Cookies are small text files that are placed on your computer or mobile phone when you browse websites.

Our cookies help us:

We do not use cookies to:

You can learn more about all the cookies we use below.

Granting us permission to use cookies

If the settings on your software that you are using to view this website (your browser) are adjusted to accept cookies we take this, and your continued use of our website, to mean that you are fine with this. Should you wish to remove or not use cookies from our site you can learn how to do this below, however doing so will likely mean that our site will not work as you would expect.

Our own cookies

We use cookies to make our website work including:

Third party functions

Our site, like most websites, includes functionality provided by third parties. A common example is an embedded Vimeo video. Our site includes the following which use cookies:

Anonymous Visitor Statistics Cookies

We use cookies to compile visitor statistics such as how many people have visited our website, what type of technology they are using (e.g. Mac or Windows which helps to identify when our site isn’t working as it should for particular technologies), how long they spend on the site, what page they look at etc. This helps us to continuously improve our website. These so called “analytics” programs also tell us if , on an anonymous basis, how people reached this site (e.g. from a search engine) and whether they have been here before. This helps us ensure that our Site is user-friendly. 

We use:

Turning Cookies Off

You can usually switch cookies off by adjusting your browser settings to stop it from accepting cookies (For Chrome learn how to disable cookies). Doing so however will likely limit the functionality of our’s and a large proportion of the world’s websites as cookies are a standard part of most modern websites.

If you want to engage with us or request information that requires registration, you will need to have cookies enabled in order to sign-up.

 

3. Website Links

COMPROSE’s Site may contain links to other websites. While COMPROSE tries to link only to sites that share its high standards and respect for privacy, COMPROSE cannot take responsibility for the content or the privacy practices employed by other sites.

 

4. Personal Identifiable Information

We do NOT collect any personal identifiable information if you are simply browsing our website.

However, if you are interested in our Software as a Service product Zavanta or want access to our educational and Sales information, we ask you to sign-up. The sign-up form asks for your contact information. We will use the contact information to get in contact with you about our product and services.

If you consent and send us your contact information, your data will be shared with the following third-party services:

We are collecting and storing the following personal information from you:

The third-party services we use are following rigorous data privacy standards and are compliant with the EU data privacy regulations GDPR.

How long we keep your data

If you have requested access to our Resources (feature videos, articles, white papers) we may from time to time send you emails.  We are constantly improving our product and publishing new content. You may opt out of our email campaigns at any time.

If you have signed up for a Zavanta trial, if you decide not to become a customer, we ask for your explicit consent to keep your contact information for future reference.

 

5. How to exercise your data rights

We are compliant with the EU data protection regulation GDPR. We are only collecting your contact information for our sales process. If you want to update, view, or delete your contact information please contact us at:

COMPROSE, Inc.

1-800-719-8964 | (314) 968-9977
9648 Olive Boulevard, Suite 205
Olivette MO 63132 USA

Sales & Marketing: info@comprose.com
Zavanta Technical Support: support@comprose.com
Zavanta Training: training@comprose.com
Customer Service / Billing: admin@comprose.com

Data Security

All of the information you submit at our site is encrypted and stored safely in a database that is backed up nightly.

Changes

If at any time COMPROSE changes its privacy commitment, COMPROSE will post those changes here so that you will know what information COMPROSE gathers and how COMPROSE might use that information.

We will not reduce your rights under this Privacy Policy without your explicit consent.