Zavanta Software

The tools for Processes, SOPs & Best Practices
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Your complete guide to Zavanta’s basic features and the advanced features in the Gold Edition. Download Now

Zavanta Features

The foundation of Zavanta’s power is it’s database design. A database ensures that content is well-structured and “chunked” so that its easier to understand, search, update, and re-purpose. Because the format is separate from the content, you can present the same content in a variety of ways for different uses and audiences. All the content is mobile-ready, so there’s no conversion or IT involvement needed.

complete-life-cycleZavanta’s features address every life cycle phase and are grouped into plans for any type organization. If you’re a small business owner needing a simple solution, you can get started with just the basics. If you’re a large corporation you may need advanced features such as workflow automation. Below is a summary of Zavanta’s features. Download the Zavanta Product Guide for more details and screen shots.

And if there’s a feature you need that you don’t see on the list, please contact us! We are adding new features all the time.


BASIC Features (included in all plans)

authoringtool-mockup3Writing experience not required.  The heart of Zavanta is its “smart” knowledge capture interface, called a Content Overlay. Authors answer the prompts and select items from standardized Pick Lists. A drag and drop step engine, word processor, and expert writing advice are built in. Link in pictures, videos, and podcasts at their point of use.

Use Zavanta’s drag and drop Designer tool to customize Content Overlays and build new ones such as Job Descriptions, FAQs, tip sheets, bulletins, test plans, and more.


drilldown-image-02Zavanta links everything together. Getting the right framework at the beginning is KEY.  Our unique Operations Mapping methodology helps you quickly identify what procedures and policies you need by breaking high-level processes into logic units that link together.






Deliver content any way your audience needs it. With the press of a button you get well-structured documents for print, MS Word, or PDF. Zavanta automatically applies a standardized format so that all procedures look the same, all policies look the same – no matter who the author is.

With the Manual Maker, you can generate a manual with a table of contents for any job title, regulation, or category you want — in seconds!


Want to give all your employees instant online access 24/7 from any device?  

responsive-mockup2Any organization can have a professionally-designed, branded Portal — without a high-priced developer!  Employees have questions, your online knowledge base (portal) gives the answers. Employees can log in from anywhere and look up how to perform any task or the latest policy. Use our out-of-the-box setup or design your own pages Zavanta’s drag and drop designer.

Our hosted portal includes: search engine, security, and Read Verify so that employees can acknowledge that they’ve read and understood important policies or protocols.


(Your Portal can be integrated into an existing intranet, MS SharePoint or web-based LMS applications. You can place links to any page on the site: the Homepage or to a specific procedure or policy.  Zavanta supports single sign-on.)


Advanced features for organizations with multiple authors / admins / reviewers

Is your review and sign-off process a out of control?  If so, then Zavanta’s Review/Approval workflow automation is for you.

  • Define multiple workflows — simple, or multi-step. The workflow can automatically send email notifications and perform other automated actions such set the next Review Date. 
  • Designated reviewers and approvers have a simple document preview that lets them make comments. Comments are color-coded by user.  
  • With “Control Central” authorized users can manage and monitor review and approval activity for all documents from a central Dashboard.
  • Every change, every comment for any document version is tracked in the system.


User Permissions and Security enables larger organizations to implement Zavanta across functional groups or departments. You can control access to specific documents both in the application and on the Portal, control access to functions, hide fields and screens for specific authors.


Single-sign on makes it easy for all Zavanta users — authors, managers, employees — to log in with systems such as Active Directory.


Feature Summary








Authoring & Reporting

  • Fill-in-the-blanks, configurable authoring wizards for any type of content
  • Drag and drop step engine
  • Drag and drop Designer for authoring screens, reports, website themes
  • Standardized Pick Lists
  • Onscreen tips to authors
  • Standardized lead-in text
  • Built-in writing advice, onscreen instructions for authors
  • Easy cross-reference linking
  • Required fields
  • Links to pictures, videos, forms and other applications
  • Automatic formatting for print, MS Word, PDF
  • Online Portal for 24/7 access from any device





Content Management

  • Employee Acknowledgement (Read Verify) with exception reporting
  • Content filtering on any field
  • Cross-document reporting for any filter condition, export results to MS Excel
  • Versioning, Archival
  • Search engine
  • Email notification
  • Review / Approval workflow
  • Control Central Dashboard for monitoring review and approvals






User Permissions / Security for:

  • Documents, document filters
  • Confidential information on employee portal
  • Entry screens and fields (personalize by role)
  • Application functions (who can do what)

Zavanta supports single sign-on

Privacy Policy

Updated May 25, 2018


When you browse our website or register to access our resources or contact Sales, you’re trusting us with your information. We take our data privacy responsibility seriously and work hard to protect your information.

This Privacy Policy is meant to help you understand what information we collect. We explain how we collect it and how you can update, manage, export, and delete your information.


1. Visitors to

You can visit our website without telling us who you are or revealing any information about yourself. Our web servers collect the domain names, not the e-mail addresses, of visitors.

In general, we gather information about users of the Site collectively and anonymized in order to determine, for example, which areas users access more frequently and which materials users access the most.

This information helps us to determine what is most beneficial for our users, and how we can continually create a better overall experience for our users by improving the content of the Site.

There are times however, when we may need information from you, such as your name and address. Customarily, the personal information COMPROSE obtains is used only to respond to inquiries, to process orders, for product registration, or to allow us to email you information about our product and services.

We may also ask you to voluntarily provide us with information for market research such as, your interests, demographics, and experience with our products.


2. Cookies in use on this site

Cookies and how they Benefit You

Our website uses cookies, as almost all websites do, to help provide you with the best experience we can. Cookies are small text files that are placed on your computer or mobile phone when you browse websites.

Our cookies help us:

We do not use cookies to:

You can learn more about all the cookies we use below.

Granting us permission to use cookies

If the settings on your software that you are using to view this website (your browser) are adjusted to accept cookies we take this, and your continued use of our website, to mean that you are fine with this. Should you wish to remove or not use cookies from our site you can learn how to do this below, however doing so will likely mean that our site will not work as you would expect.

Our own cookies

We use cookies to make our website work including:

Third party functions

Our site, like most websites, includes functionality provided by third parties. A common example is an embedded Vimeo video. Our site includes the following which use cookies:

Anonymous Visitor Statistics Cookies

We use cookies to compile visitor statistics such as how many people have visited our website, what type of technology they are using (e.g. Mac or Windows which helps to identify when our site isn’t working as it should for particular technologies), how long they spend on the site, what page they look at etc. This helps us to continuously improve our website. These so called “analytics” programs also tell us if , on an anonymous basis, how people reached this site (e.g. from a search engine) and whether they have been here before. This helps us ensure that our Site is user-friendly. 

We use:

Turning Cookies Off

You can usually switch cookies off by adjusting your browser settings to stop it from accepting cookies (For Chrome learn how to disable cookies). Doing so however will likely limit the functionality of our’s and a large proportion of the world’s websites as cookies are a standard part of most modern websites.

If you want to engage with us or request information that requires registration, you will need to have cookies enabled in order to sign-up.


3. Website Links

COMPROSE’s Site may contain links to other websites. While COMPROSE tries to link only to sites that share its high standards and respect for privacy, COMPROSE cannot take responsibility for the content or the privacy practices employed by other sites.


4. Personal Identifiable Information

We do NOT collect any personal identifiable information if you are simply browsing our website.

However, if you are interested in our Software as a Service product Zavanta or want access to our educational and Sales information, we ask you to sign-up. The sign-up form asks for your contact information. We will use the contact information to get in contact with you about our product and services.

If you consent and send us your contact information, your data will be shared with the following third-party services:

We are collecting and storing the following personal information from you:

The third-party services we use are following rigorous data privacy standards and are compliant with the EU data privacy regulations GDPR.

How long we keep your data

If you have requested access to our Resources (feature videos, articles, white papers) we may from time to time send you emails.  We are constantly improving our product and publishing new content. You may opt out of our email campaigns at any time.

If you have signed up for a Zavanta trial, if you decide not to become a customer, we ask for your explicit consent to keep your contact information for future reference.


5. How to exercise your data rights

We are compliant with the EU data protection regulation GDPR. We are only collecting your contact information for our sales process. If you want to update, view, or delete your contact information please contact us at:


1-800-719-8964 | (314) 968-9977
9648 Olive Boulevard, Suite 205
Olivette MO 63132 USA

Sales & Marketing:
Zavanta Technical Support:
Zavanta Training:
Customer Service / Billing:

Data Security

All of the information you submit at our site is encrypted and stored safely in a database that is backed up nightly.


If at any time COMPROSE changes its privacy commitment, COMPROSE will post those changes here so that you will know what information COMPROSE gathers and how COMPROSE might use that information.

We will not reduce your rights under this Privacy Policy without your explicit consent.